Medical Devices and Diagnostics

Real-time visibility for every consigned, loaned, and field-deployed device.

Track every implant, instrument set, and trunk stock item across hospitals, surgical centres, and rep vehicles, with full ERP integration and EU MDR / EUDAMED compliance built in.
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99.76%
Stock accuracy
6X
Faster inventory count
70%
Fewer stock-outs
2hr
MedReps onboarding
Intuitive medical devices producer
"Ventory gives us the visibility we need to keep da Vinci surgical robots operational, tracking spare parts, consumables, and instruments across training centres and hospitals with full SAP S/4HANA integration."
17M+
Procedures
90,000+
Surgeons trained
SAP S/4
Global ERP
The challenges

Managing field inventory the old way is costing you revenue

Medical device manufacturers with 10+ reps and 50+ hospital locations lose an average of 40% in billing accuracy to manual, disconnected processes.

No real-time visibility
Consigned implants tracked on spreadsheets. You don't know what's at which hospital until a rep calls, or a surgeon needs it urgently.
Billing delays & revenue leakage
Usage isn't captured at point of procedure. Invoices go out days late, or not at all. A 40% billing gap is common across the industry.
Expiry & recall exposure
You can't proactively manage expiry dates across 50+ hospital locations. A recall takes days instead of hours to trace and contain.
EU MDR / EUDAMED gaps
Manual UDI capture and paper trails won't satisfy regulators. The May 2026 EUDAMED deadline is approaching and legacy systems can't deliver.
Compliance & Traceability

Ready for EU MDR, FDA UDI, and EUDAMED

Medical device regulations demand full traceability from warehouse to patient. Ventory provides the digital backbone, and syncs it to your ERP automatically.

UDI / Serial / Lot tracking
Every device tracked by UDI, serial number, lot and batch, from warehouse to field location to point of use.
Full audit trail
Every movement, transfer, count, and usage event logged with timestamp, user, and location for regulatory audit.
Expiry & recall management
Automated alerts for approaching expiry dates and instant recall location identification across all sites.
ERP synchronisation
Compliance data flows bi-directionally to SAP, Oracle, Sage, or Business Central, eliminating reconciliation gaps.
Enterprise security
SOC 2 Type II compliant, ISO 27001 certified, GDPR-ready. Meets the security bar MedTech demands.
Multi-country ready
Support for EU MDR / IVDR, FDA 21 CFR Part 11, and EUDAMED registration requirements across regions.
How Ventory Works

From spreadsheets to real-time visibility in 4 steps

Ventory deploys in 4–8 weeks, not 6–18 months. No complex configuration, no custom development, no consultant dependency.

1
Baseline consigned stock
Reps and hospital staff scan existing inventory using the mobile app. Full visibility from day one, no waiting for ERP data to catch up.
2
Capture usage at point-of-care
When a device is used in surgery, scan it out. Usage data flows instantly to your billing and ERP systems.
3
Proactive alerts
Automated notifications for low stock, approaching expiry, and PAR level breaches. React before problems become emergencies.
4
ERP sync and compliance
Bi-directional integration with SAP, Oracle, and others. Full audit trail for EU MDR, FDA UDI, and EUDAMED compliance.
Platform Capabilities

Built for Medtech field inventory complexity

Consignment tracking
Real-time visibility of every implant and device at every hospital and surgical centre. Track deployment, ownership, usage, and replenishment.
Trunk stock management
Track what is in every rep vehicle — with full transfer, usage, and return workflows. No more mystery stock in the trunk.
Loaner kit management
Schedule, dispatch, track, and return loaner instrument sets with full audit trail. Know where every kit is at all times.
Usage capture and billing
Mobile scanning at point-of-use, trigger bill-only POs and close revenue gaps instantly. No more delayed invoicing.
Expiry and recall alerts
Proactive notifications before devices expire or when recalls hit, across all field locations. Protect patients and margin.
UDI/MDR compliance
Full serial and lot traceability to support EU MDR, FDA UDI, and EUDAMED requirements. Audit-ready at any time.
Platform workflows
How we bring your daily workflows to life
Learn how Ventory maps an end-to-end workflow, turning messy data into clear signals you can act on, step by step.
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Stop losing visibility, and revenue, at the field edge.
See exactly where every consigned implant, loaner kit, and trunk stock item is, and close the gap between usage and billing.
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