Medical Devices & Diagnostics

Real-time visibility for every consigned, loaned, and field-deployed device.

Track every implant, instrument set, and trunk stock item across hospitals, surgical centres, and rep vehicles, with full ERP integration and EU MDR/EUDAMED compliance built in.

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Close-up of a person in a white lab coat using a tablet device with blurred shelves in the background.
99.76%
Stock accuracy
6x
Faster inventory count
70%
Fewer stock-outs
2h
MedReps onboarding
The challenges

Managing field inventory the old way is costing you revenue

Medical device manufacturers with 10+ reps and 50+ hospital locations lose an average of 40% in billing accuracy to manual, disconnected processes.

No real-time visibility
Consigned implants tracked on spreadsheets. You don't know what's at which hospital until a rep calls, or a surgeon needs it urgently.
Billing delays & revenue leakage
Usage isn't captured at point of procedure. Invoices go out days late, or not at all. A 40% billing gap is common across the industry.
Expiry & recall exposure
You can't proactively manage expiry dates across 50+ hospital locations. A recall takes days instead of hours to trace and contain.
EU MDR / EUDAMED gaps
Manual UDI capture and paper trails won't satisfy regulators. The May 2026 EUDAMED deadline is approaching and legacy systems can't deliver.
Interactive tool · 3 minutes
Put a number on your consigned stock
Consigned implants and loaner kits are not a neutral asset. Expiry write-offs, unreconciled loss, counting hours and tied-up cash add up every year. See what one year costs you, driver by driver.
Open the P&L calculator
The Ventory Consigned Stock P and L Calculator, showing the cost drivers of consigned inventory.
Compliance & Traceability

Ready for EU MDR, FDA UDI, and EUDAMED

Medical device regulations demand full traceability from warehouse to patient. Ventory provides the digital backbone, and syncs it to your ERP automatically.

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UDI / Serial / Lot tracking
Every device tracked by UDI, serial number, lot and batch, from warehouse to field location to point of use.
Full audit trail
Every movement, transfer, count, and usage event logged with timestamp, user, and location for regulatory audit.
Expiry & recall management
Automated alerts for approaching expiry dates and instant recall location identification across all sites.
ERP synchronisation
Compliance data flows bi-directionally to SAP, Oracle, Sage, or Business Central, eliminating reconciliation gaps.
Enterprise security
SOC 2 Type II compliant, ISO 27001 certified, GDPR-ready. Meets the security bar MedTech demands.
Multi-country ready
Support for EU MDR / IVDR, FDA 21 CFR Part 11, and EUDAMED registration requirements across regions.
How Ventory Works

From spreadsheets to real-time visibility in 4 steps

Ventory deploys in 4–8 weeks, not 6–18 months. No complex configuration, no custom development, no consultant dependency.

1
Baseline consigned stock
Reps and hospital staff scan existing inventory using the mobile app. Full visibility from day one, no waiting for ERP data to catch up.
2
Capture usage at point-of-care
When a device is used in surgery, scan it out. Usage data flows instantly to your billing and ERP systems.
3
Proactive alerts
Automated notifications for low stock, approaching expiry, and PAR level breaches. React before problems become emergencies.
4
ERP sync and compliance
Bi-directional integration with SAP, Oracle, and others. Full audit trail for EU MDR, FDA UDI, and EUDAMED compliance.
Platform Capabilities

Built for Medtech field inventory complexity

Consignment tracking
Real-time visibility of every implant and device at every hospital and surgical centre. Track deployment, ownership, usage, and replenishment.
Trunk stock management
Track what is in every rep vehicle, with full transfer, usage, and return workflows. No more mystery stock in the trunk.
Loaner kit management
Schedule, dispatch, track, and return loaner instrument sets with full audit trail. Know where every kit is at all times.
Usage capture and billing
Mobile scanning at point-of-use, trigger bill-only POs and close revenue gaps instantly. No more delayed invoicing.
Expiry and recall alerts
Proactive notifications before devices expire or when recalls hit, across all field locations. Protect patients and margin.
UDI/MDR compliance
Full serial and lot traceability to support EU MDR, FDA UDI, and EUDAMED requirements. Audit-ready at any time.
How we bring your daily workflows to life
Learn how Ventory maps an end-to-end workflow, turning messy data into clear signals you can act on, step by step.
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Related articles
EUDAMED Legacy Device Deadline: Six Weeks to 28 November 2026
Every legacy device still sold in the EU must be in EUDAMED by 28 November 2026. The dates, the exemptions, and a six-week plan that starts with your consigned and field stock.
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October 16, 2026
The Consignment Inventory Agreement: 7 Clauses to Define Before Stock Moves
Seven clauses every consignment inventory agreement needs, and the usage data that makes them enforceable.
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Best Consignment Inventory Software and VMI Tools in 2026
An honest comparison of the best consignment inventory software and VMI tools in 2026: mymediset, Movemedical, ConnectSx, TrueCommerce, Oracle, Fishbowl and Ventory, compared on hospital workflows, ERP integration, field usability and deployment time.
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August 17, 2026
EUDAMED Software and UDI Tracking Tools: Which Cover the Field?
EUDAMED became mandatory on 28 May 2026 and legacy devices must be registered by 28 November 2026. We compare EUDAMED software and UDI tools (Rimsys, tracekey, Visu UDI, MasterControl and more) and show where the field layer fits.
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All articles

Frequently asked questions

What is medical inventory software?

Software that tracks consigned, loaned and field-deployed medical devices in real time across hospitals, surgical centres and rep stock, down to lot, serial and expiry.

How does it handle consigned implants at hospitals?

A scan at the point of use updates the stock record, triggers billing data and keeps expiry visible. Supplier and hospital see the same live numbers.

Does Ventory support UDI and EUDAMED compliance?

Yes. Every movement is logged against UDI, lot and expiry, synced to your ERP. That makes EUDAMED reporting a data question instead of a fire drill.

How accurate does field stock get?

Customers hold 99.76% rolling stock accuracy across distributed medical locations, measured continuously.

Stop losing visibility, and revenue, at the field edge.
See exactly where every consigned implant, loaner kit, and trunk stock item is, and close the gap between usage and billing.
Book a medical devices demo
Check if Ventory is a fit - 2 min
Enterprise-validated
SOC 2 compliant
Live in 4-8 weeks
Mobile-first