Product Expiry Management

Never miss a critical expiry date again

Stay ahead of stock and asset expiration with smart expiry triggers and proactive alerts – built for teams managing sensitive and high-value inventory.

30' Discovery Call
Close-up of printed expiry dates 22 06 2023 and 22 06 2024 on a plastic package.
Oval-shaped grid composed of evenly spaced green intersecting lines on a black background.

Key benefits:

Smart Expiry Management:
Define trigger points before items expire and receive automated reminders to act in advance.

Proactive Risk Reduction:
Avoid last-minute scrambles by surfacing soon-to-expire items ahead of time — helping you rotate stock, restock critical components, or safely retire them.

Operationally Embedded
Expiry alerts are visible to all relevant users — from warehouse managers to field engineers.

Medical professional in yellow scrubs and cap checking supplies and a clipboard in a storage room.

Flexible expiry triggers

Create expiry rules based on how much time is left before expiration (e.g. 30, 60, or 90 days).

Set expiry triggers for one or several individual item and assign the alerts to specific users.

Customize your triggers with tags so that you can filter the way you want and easily monitor time-sensitive or safety-critical items.

Close-up of printed expiry dates on a product label showing 11/2024 and 11/2025.

Streamlined monitoring and visibility

View expiry status directly within your inventory overview.

Instantly identify what’s expiring soon and filter based on urgency, location, or category.

Keep your teams aligned with real-time expiry visibility.

Person holding an orange prescription pill bottle over a tray with glass medicine vials and a metal container.

Audit-ready and actionable

Log every expiry trigger and resolution for transparent oversight.

Stay compliant and ready for audits by maintaining accurate expiry records — no spreadsheets needed.

Equip all stakeholders with the data they need to make timely, risk-informed decisions.

Hands holding a tablet displaying Ventory software showing a history of processed stock transactions with dates, emails, and quantities.
Solutions

Everything you need to manage field inventory

Field Inventory Management
Gain complete visibility over spare parts and materials, whether on-site, in vans, or at remote depots.
Spare Part Management
Take full control of your critical parts, eliminate obsolete stock, reduce costs, and keep your teams operational across every location.
Inventory Counting
Run fast, guided counts by location, bin, or item. Scan barcodes to reduce errors and save time.
Digital Relabeling
Standardize and update inventory labels across all your locations from a single platform.
Order Management
Gain control over your orders, from placement to fulfillment, with tracking and real-time updates.
Smart Replenishment
Automatically reorder and restock parts based on demand. Reduce stockouts while keeping inventory levels optimized.
Consigned Stocks
Track vendor-owned inventory with clear visibility. Reorder on time and keep stock levels optimized across locations.
Tasks Assignment
Assign tasks with clear ownership and due dates. Track progress and keep the team aligned end-to-end.
Alerts & Notifications
Get real-time updates on stock changes, discrepancies, and critical event, so nothing slips through.
Working Offline
Keep counting and updating inventory without a connection. Syncs automatically when you’re back online.
Multi Barcode Scanning
Capture multiple barcodes simultaneously to accelerate stock updates, reduce manual input, and keep your field inventory data accurate at all times.
Product Expiry Management
Stay ahead of stock and asset expiration with smart expiry triggers and proactive alerts – built for teams managing sensitive and high-value inventory.
See what's really happening in your field inventory.
Join the global enterprise teams who trust Ventory to manage inventory beyond the warehouse.
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Frequently asked questions

What is product expiry management?

Tracking expiry dates at batch and lot level across every location, with alerts before items expire. It supports FEFO: first expired, first out.

Why does this matter in regulated industries?

An expired implant or reagent is a compliance and safety risk. Batch-level tracking with an audit trail keeps you ready for inspections and recalls.

How do expiry alerts work?

You set thresholds per product group. The right users get notified in time to rotate, swap or use the stock before it dies on the shelf.

Can expiry dates be read directly from the packaging?

Yes. When the producer encodes expiry in a readable barcode such as GS1 DataMatrix, Ventory captures it in the scan and compares it with the system record.