Defence

Every depot. Every vehicle. Every part. Always ready.

Ventory gives defence organisations and their logistics partners real-time visibility of every spare part, from the central depot to bases, workshops, vehicles and forward sites. Know what you have, where it is and what will run out, before readiness depends on it.

Check if Ventory is a fit - 2 min
99.76%
Stock accuracy
70%
Fewer stockouts
35%
Less excess stock
4-8 wks
To go live
The challenges

Readiness depends on parts you cannot see.

Defence budgets are rising fast. NATO Allies have committed to invest 5% of GDP a year in defence and security by 2035, and Belgium reached an estimated 2% in 2025. More equipment means more spare parts, spread across more depots, bases and vehicles. The UK National Audit Office found that the MoD manages an £11.8 billion inventory, and that two of its core inventory systems are nearly 40 years old.

No visibility beyond the depot
Once parts leave the central depot for bases, workshops and forward sites, they drop out of sight. Finding a critical part means phone calls and site visits.
Parts shortages ground equipment
The US GAO found that only 4 of 49 military aircraft types met their mission capable goal in most years from 2011 to 2021. Officials cited problems getting parts and supplies among the causes.
Systems that lag behind reality
Legacy inventory systems were built for warehouses, not for vehicles and field locations. Consumption is keyed in late, so records show yesterday's stock.
Sites without connectivity
Training areas, remote bases, ships and deployed units cannot count on signal. Paper fills the gap, and reconciliation piles up afterwards.
Over-stocking to compensate
When nobody trusts the numbers, units hold extra stock just in case. Capital is tied up in parts that are duplicated, misplaced or no longer needed.
No traceability for audits
When an auditor asks which part went where, by whom and when, the answer sits in disconnected sources. The US GAO found that the DoD did not fully account for its global pool of F-35 spare parts.
DHL logo in red letters with yellow background.
“WMS's and ERPs are clunky and designed to be deployed for large Tier 1 and Tier 2 locations. Ventory fills a clear need in the market for digitizing a growing number of Tier 3 locations and beyond like project sites, engineer vans, inventory at customer locations, etc.”
Portrait of a man with glasses and a beard wearing a dark sweater over a collared shirt, with a yellow circular background.
Andy White
Director - Manufacturing Logistics - DHL
How Ventory works

End-to-end visibility from depot to forward site.

Ventory connects every tier of your defence supply chain, from central depots through bases and workshops to individual vehicles and units, in a single real-time platform alongside your ERP.

Stock at every site
Hub & spoke replenishment
Offline-first mobile app
Know what is at every site, in real time.
Logistics staff use the Ventory mobile app to log every issue, transfer, return and count as it happens. Planners get a live view of stock at every depot, base and vehicle, without a single phone call.
Real-time stock levels at every depot, base and vehicle.
Consumption captured at point of use, by user, time and place.
Automated restock requests when minimum levels are breached.
Transfers between sites and units tracked end-to-end.
Ventory web platform showing stock per location next to the mobile app map of nearby stock locations
Proactive restocking across every tier.
Ventory's hub and spoke model connects demand signals from vehicles, workshops and forward sites to central depots, so replenishment starts before a shortage hits readiness.
Multi-tier visibility: depots, bases and vehicles
Automated safety stock alerts at every location tier
Demand signals flow up the chain
Serial and lot history for every movement
Ventory minimum level alerts and replenishment across stock locations
Works where your teams work.
Logistics teams don't always have signal: on training areas, at remote bases, aboard ships or with deployed units. The Ventory mobile app works fully offline and syncs automatically when the connection returns.
Barcode and QR scanning without internet.
Full offline capability, iOS and Android.
Automatic sync when connectivity returns.
95%+ adoption, easier than paper or spreadsheets.
Ventory mobile app screens for counting, orders and stock that work offline
Security & data privacy

Built for dual use. Secured for defence.

The same Ventory platform runs civilian supply chains and defence logistics. Security and data privacy come standard. You decide where your data lives and who can see it.

Certified security
ISO 27001 certified, SOC 2 compliant and GDPR compliant. The standards your security team checks first.
Cloud or on-premise
Run Ventory in the cloud on Microsoft Azure, or deploy it on-premise on your own infrastructure. Your data stays where your security policy says it should.
Works fully offline
Count, issue and receive parts without a connection. Data syncs automatically when the device is back online.
One-time code login
Admins can require a one-time code on top of the password. You set how long a session stays valid before a new code is needed.
Biometric validation
Confirm who issues, receives or returns a critical part with a fingerprint scan. No shared logins. No anonymous moves.
Signed hand-overs
Equipment issued to a person is signed for on receipt. Returns are signed by the user and confirmed by an admin.
Role-based access
Five roles, from administrator to read-only viewer. Access is set per stock location, so people only see and change what their job needs.
Full audit trail
Every scan, move and count is logged by user and time. Answer the auditor from one record, not a stack of spreadsheets.
Platform Capabilities

Everything defence logistics actually needs

Purpose-built for multi-location, mobile-first operations, and live in 4-8 weeks alongside your existing ERP.

Vehicle and forward stock
Real-time visibility of every part on every vehicle and at every forward site. Teams issue, transfer and restock directly from the mobile app.
Depot and base tracking
Manage hundreds of stock points across depots, bases and workshops, with automated alerts and demand-driven replenishment.
Offline-first mobile app
Full functionality without connectivity. Works on training areas, at remote bases and in the field. Auto-syncs when signal returns.
Minimum level alerts
Set minimum stock thresholds at every location. Get alerted before a shortage hits readiness, not after a unit reports it.
ERP integration
Bi-directional sync with SAP, Oracle, Business Central, NetSuite, and Sage. Field consumption flows into your ERP in real time, no manual input.
Hub & Spoke replenishment
Multi-tier supply chain model: demand signals from vehicles, workshops and forward sites flow automatically to central depots for proactive restocking.
Barcode & Serial tracking
Scan parts at consumption, transfer, or count. Full serial and lot traceability for every part movement, audit-ready at any time.
Fast deployment
Live in 4-8 weeks, not the many months that ERP customisation or legacy platforms require. No disruption to operations.
How we bring your daily workflows to life
Learn how Ventory maps an end-to-end workflow, turning messy data into clear signals you can act on, step by step.
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Frequently asked questions

What does Ventory do for defence organisations?

Every depot, every vehicle, every part, always visible. Every movement is scanned at the point of use and synced to your ERP, so stock records match what is on the shelf.

Do we need to replace our ERP?

No. Ventory sits between your ERP and the field. It captures movements where they happen and syncs them back, so your ERP stays the system of record.

How fast can we go live?

Ventory goes live in 4-8 weeks, alongside the systems you already run. Start with the sites where a missing part hurts most, then scale.

Does it work without a network connection?

Yes. The mobile app works fully offline on iOS and Android and syncs automatically when the connection returns.

How does Ventory handle security?

Ventory is ISO 27001 certified, SOC 2 compliant and GDPR compliant. Run it in the cloud on Microsoft Azure or on-premise on your own infrastructure. Admins can require a one-time login code, user roles control who sees what, and every movement is logged by user and time.

Is Ventory built only for defence?

No. Ventory is dual-use. The same platform runs field inventory in medtech, renewable energy, field services and logistics, and in defence. Defence teams get a product that is already proven in the field.

The right part. The right place. The right time.
Give your logistics teams real-time parts visibility from depot to forward site, and turn readiness from a guess into a number.
Book a defence demo
Enterprise-validated
SOC 2 compliant
Live in 4-8 weeks
Mobile-first