40 criteria for choosing a field inventory system.

Mark what your operation actually needs. The checklist builds your requirement profile, scores the four common approaches against it, and gives you a sheet you can put in front of any vendor. Free to use. Nothing to download.

Start the checklist

Build your requirement profile

Set each criterion to Must have, Nice to have or Not needed. The profile, the scores and the vendor questions update as you go.

Step 1. Mark your requirements

Default is Nice to have. Change the ones that matter. Everything recalculates as you go.
Must-have criteria
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0% of 40
Requirement profile
Basic
Based on scope and depth
Toughest category
n/a
Most must-haves
Ventory meets
0 / 0
of your must-haves

Unlock the full checklist

You have your requirement profile. Enter your work email to open the complete evaluation grid.

  • All 40 criteria with how Ventory answers each one
  • Spreadsheets, ERP module, point solution and Ventory scored against your must-haves
  • The questions to ask every vendor, in writing
  • Printable sheet for your internal selection process

We use your details to send the checklist and follow up once. See our Privacy Policy.

Step 2. How the four approaches score against your must-haves

Scored only on the criteria you marked as must have. Nice to have and Not needed are ignored.

Swipe the table sideways to see every column.

CriterionYour priorityVentoryEvidence or what to ask

Step 3. Questions to put in writing to every vendor

Generated from the criteria you marked as must have. Copy these into your RFP.

    Ventory answers marked "Confirm on the call" are capabilities we prefer to demonstrate against your exact setup rather than claim in a checklist. Approach scores are indicative and based on what each category of solution typically delivers in production.

    Eight categories. Forty criteria.

    Built from what buyers actually asked us during selection: scanning, labelling, location granularity, project stock allocation, offline behaviour, ERP integration depth, API access and deployment timeline.

    Every criterion carries the evidence behind the Ventory answer, or the question to put to a vendor who claims it.

    • Scanning and identification. Smartphone scanning, multi-barcode capture, GS1 and UDI parsing, on-device relabelling, rugged device support.
    • Location and stock structure. Multi-level hierarchy, vans as stock locations, consignment at customer sites, multi-owner stock, project allocation.
    • Field execution. Full offline operation, mobile-first interface, task assignment, guided cycle counting, transfer tracking.
    • Control and replenishment. Min and max triggers, real-time alerts, FEFO expiry logic, variance reporting, order management.
    • Compliance and traceability. Lot and batch traceability, serial tracking, expiry enforcement, EU MDR and EUDAMED readiness, full audit trail.
    • Integration. Native ERP connectors, documented REST API, webhooks, bulk import and export, working alongside the ERP instead of replacing it.
    • Deployment and adoption. Go-live timeline, per-site configuration without custom development, named onboarding support, measured field adoption, sector references.
    • Reporting, commercial and security. Configurable dashboards, customer-facing portals, ISO 27001 and SOC 2, GDPR and data residency, predictable subscription pricing.

    Questions buyers ask

    Who is this checklist for?

    Operations, supply chain and IT leads running a selection process for stock that sits outside the warehouse: engineer vans, forward stocking locations, consigned implants, loaner kits, customer sites. It works whether or not Ventory is on your list.

    Do I have to give my email?

    Not to use it. Mark your criteria, get your requirement profile and see how the four approaches score. A work email opens the full 40-criterion grid, the vendor questions and the printable sheet.

    Is this biased towards Ventory?

    The scoring is ours, so read it as a starting point rather than an audit. Three criteria are marked Confirm on the call instead of Yes, because we would rather show them against your setup than claim them here. Every criterion comes with the evidence behind the answer or the question to ask.

    Can I share the result with my team?

    Yes. Once unlocked, the page prints and saves to PDF with your marked priorities, the scores and the vendor questions included.

    How long does a deployment take?

    Live in 4-8 weeks, ERP integrated. Configured to your processes rather than coded from scratch.

    Bring this checklist to the call.

    Book a 30-minute discovery call. We go through your must-haves one by one, show a live demo for your industry, and give you a deployment timeline and integration roadmap.

    Book a demo